Bookkeeper

• Use your knowledge and understanding of Bookkeeper skills in representing our community's members
• Receive a competitive hourly wage of $37.53/hour
• Don't miss this chance to make a true difference to the vibrant community of the Mississaugas of Scugog Island First Nation
  

About the Mississaugas of Scugog Island First Nation

The Mississaugas of Scugog Island First Nation is a strong, vibrant, and progressive Indigenous community that is approximately a 1.5-hour drive from the heart of Toronto. Located nearby to the rural community of Port Perry, MSIFN has the benefits of small-town living while having close proximity to urban areas. As part of the Anishinabek Nation and signatories to the Williams Treaties and other pre-confederation treaties, MSIFN is extremely proud of our Indigenous culture and long history of protecting our Aboriginal and Treaty rights. As owners of the Great Blue Heron Casino and creators of the Noozhoo Nokiiyan Economic Development Limited Partnership, MSIFN has an entrepreneurial spirit and expectation for excellence. We encourage team members to be professional, flexible, dynamic, team players, who have a self-starting attitude and respect for all employees in the workplace. While working within clear lines of authority, MSIFN requires someone who can bring out the best in those who surround them. We are a busy First Nation, with many capital projects and opportunities ahead.  The community and workplace are led by an elected Council of 3 (a Chief and two Councillors) and a Senior Management Team led by the First Nation Manager and including Managers from Operations, Finance, Human Resources, and Health and Social Services. We value the hard work of our entire workforce and support them with a culture of collaboration and respect. 

For more information about our vibrant community please visit our homepage by clicking here.   

Make a Difference Within Our Community

Currently, the Mississaugas of Scugog Island First Nation (MSIFN) is looking for an experienced Bookkeeper to join our community and work with our members and management team in Scugog, ON on a full-time basis. The hours of this role are Monday to Thursday, 8:30 am to 4:30 pm, and Friday 8.30 am to 1:00 pm.  The Bookkeeper is required to be onsite Monday to Friday. 

Under the guidance of the Comptroller, provide full cycle bookkeeping services to MSIFN’s related companies.  These are currently Minogi Corp. and Noozhoo Nokiiyan Limited Partnership (NNLP) for payroll, accounts payable, accounts receivable, procurement, budgeting, cash flow planning, monthly account reconciliations, financial statement preparation, audit assistance, and analysis.  This position also provides backup support to MSIFN payroll and AP activities.

DUTIES:

Payroll (Minogi and NNLP):

• Prepare and process. Ensure proper authorities on time sheets and maintain leave accrual balances from information on timesheets and lieu summary sheets
• Prepare and process payroll for MSIFN related companies’ employees (currently Minogi Corp and NNLP)
• Act as benefits and pension administrator for Minogi ensuring timely enrollments, changes and terminations
• Maintain knowledge of both federal and provincial legislation and changes for payroll and provide information and guidance to staff and managers
• Payroll activities including remittances, (CRA, FRO, WSIB, EHT, etc.), data entry (including processing miscellaneous deductions and ensuring proper coding), spreadsheet reconciliation and allocation of wages to various departments/expense accounts.  Ensure correct leave balances are on employee pay stubs
• Reconcile leave balances to payroll
• Assist with the training and support of employees in using time and attendance systems. Respond to internal/external request for information on payroll or accounting matters
• Prepare and issue ROEs as required
• Employee Benefits invoicing - Input monthly benefits costs into employee files and ensure employee additional insurance is recouped from individuals
• Year-end payroll related reconciliations and T4/T4A reporting, WSIB, EHT, Pension & Benefit year end reconciliation

Accounts Payable (Minogi and NNLP):

• Input cheque requisitions and invoices for payment (ensure appropriate signing authorities) into financial system, ensure accurate input of invoice details including calculating GST/HST amounts to be recovered if applicable and inputting same into taxes paid GL accounts
• Create and update vendor records in financial system, including inputting banking information provided by vendors for EFT remittances
• Prepare weekly payment batches (EFT, online and cheque) based on payment due dates to maximize potential discounts and usage of vendor payment terms, and to minimize late charges
• Reconcile A/P to GL at month end and year end including preparing reporting based on aged payables, for approval by Comptroller.  Maintain all A/P files
• Research, issue stop payment instructions at the bank and reverse payment problems including liaising with vendors to resolve payment issues
• Process GL entries and requested / required

Accounts Receivable (NNLP and Minogi):

• Reconcile receipts from point-of-sale software in Minisi store
• Receive and record all rental income for NNLP including on-reserve and off-reserve rental contracts
• Record any other income for NNLP as required
• Reconcile receipts from online businesses
• Record and reconcile any dividends owed to NNLP
• Reconcile NNLP A/R to GL at month end and year end including preparing reporting based on aged receivables, for approval by Comptroller.  Maintain all A/R files
• Record and reconcile any Minogi revenue (currently as a backup to MSIFN staff)
• Process GL entries and requested / required

Employer Income Taxes and Payroll Remittances (NNLP and Minogi):

• Prepare remittances for all employer payroll withholdings that are required to be remitted periodically
• Prepare, issue and file T4, T4A documents and all tax reporting related to employees
• Prepare, issue and file T4A documents and all tax reporting related to MSIFN students (backup)
• Act as a liaison for Minogi and NNLP with Canada Revenue Agency

Procurement (NNLP):

• Assist the NNLP Operations Manager with procurement tasks such as issuing purchase orders as required

Budgeting (Minogi and NNLP):

• Assist the MSIFN Comptroller and/or NNLP Operations Manager with budgeting tasks as required for NNLP
• Assist the MSIFN Comptroller with budgeting tasks as required for Minogi

Cash Flow Planning (Minogi and NNLP):

• Update daily cash flow forecast up to 90 days and provide to Comptroller and Finance Manager for review and approval
• Assist with long-term cash flow forecasting by updating cash flow plan up to 2 years forecast

Audit (Minogi and NNLP):

• Respond to inquiries from auditors during annual audit process, including supporting Comptroller as a point of contact for Minogi and NNLP
• Reconcile all Subledgers to the General Ledger
• Complete monthly reconciliations and prepare financial statements on a monthly basis for reporting purposes
• Complete year-end reconciliations for all remittance accounts
• Complete bank reconciliations on a monthly basis for approval by the Comptroller 
• Prepare backup documentation to support account balances for audit book

Support to Related Entities:

• Provide backup support to MSIFN Finance staff for payroll, accounts payable or accounts receivable as required

Related and other duties:

• Special projects, assigned tasks, and financial analysis as assigned by the Comptroller or Finance Manager

PAY RATE:                               $37.53/hour (F1)

MINIMUM QUALIFICATIONS: 

• Two-year college diploma in accounting or bookkeeping or a related discipline or equivalent combination of education and related work experience    
• Minimum 5 years of related work experience and minimum of 10 years of total work experience       
• Payroll, Accounts Payable, Accounts Receivable

SPECIALIZATION REQUIRED:

• Attention to detail and accuracy and a high level of technical skills in accounting
• Ability to provide accurate, timely financial information to all stakeholders
• Organizational and time management skills to plan workload carry out activities concurrently and manage competing demands and time frames
• Advanced knowledge of QuickBooks and Sage accounting software including general ledger, accounts payable, payroll, accounts receivables, banking services, purchase order, EFT processing
• Above average computer skills:  Microsoft Word, Excel, PowerPoint, email, internet
• Advanced knowledge of financial budgeting processes
• Knowledge and understanding of Indigenous culture, traditions, teachings, community dynamics
• Knowledge of legislation governing First Nations
• Knowledge of legislation governing both federal and provincial employers – Canada Labour Code and Employment Standards Act
• Knowledge of Privacy legislation
• Valid driver’s license and $1M liability insurance
• CPIC acceptable to position upon conditional offer
• Familiar with office machines including computers, adding machines, photocopiers, fax machines, phone systems and postage machine

CONSIDERED AN ASSET:

• Bachelor’s degree in business administration or a related discipline
• CAFM

PREFERRED EXPERIENCE:   

• Work experience with a First Nation or Indigenous Organization

Do you want to make a lasting difference to a vibrant First Nation community? Here’s your chance!

About the Benefits

In recognition of your hard work and dedication, you can look forward to a competitive hourly wage of $37.53/hr. ($68,304/yr. based on a 35-hour workweek) along with the following excellent package:

• Access to the Employee and Family Assistance Program (EFAP) along with health, dental, and vision benefits.
• Short and long-term disability. 
• Employer pension matching scheme of 5%, voluntary contributions can be increased by a further 8%.
• 3 weeks of vacation, which increases to 5 weeks of vacation with your length of service. 
• An additional 2 weeks off during the month of December to January, 7 days additional discretionary days off, and 3 statutory holidays during the office 2 weeks shutdown over the holidays.
• 14 statutory holidays throughout the year. 
• Bereavement leave of up to 5 scheduled business days for immediate family and up to 3 days for extended family in the unfortunate event of a death of a family member.
• Access to the Wellness Motivational Benefit, receive payment of up to $500 twice in a lifetime for attempts at Healthy Lifestyle changes. 
• A commitment to a policy of compensation that is internally and externally competitive and equitable. Though no pay progression is automatic, pay progression will be reviewed in line with professional development, previous work experience, seniority, cost of living, and market trends as outlined within the compensation policy.

This is your chance to be part of a dynamic and growing community where you will have the opportunity to implement processes and make your mark for the better of all.   

If you share our values and have the skills necessary to bring success to the role, then we invite you to apply today!

Please note that a Criminal Record Check with a Vulnerable Sector Search (CPIC/VSS) acceptable to the position is required upon conditional offer. Expenses for CPIC/VSS are reimbursed after orientation.