Administrative Assistant Administrative Building

• Use your knowledge and understanding of Administrative Assistant skills in a fulfilling role
• Receive a competitive hourly wage of $32.34/hr plus an excellent benefits package
• Don't miss this chance to make a true difference to the vibrant community of the Mississaugas of Scugog Island First Nation
  

About the Mississaugas of Scugog Island First Nation

The Mississaugas of Scugog Island First Nation is a strong, vibrant, and progressive Indigenous community that is approximately 1.5 hours drive from the heart of Toronto.  Located nearby to the rural community of Port Perry, MSIFN has the benefits of small-town living while having close proximity to urban areas. As part of the Anishinabek Nation and signatories to the Williams Treaties and other pre-confederation treaties, MSIFN is extremely proud of our Indigenous culture and long history of protecting our Aboriginal and Treaty rights. As owners of the Great Blue Heron Casino and creators of the Noozhoo Nokiiyan Economic Development Limited Partnership, MSIFN has an entrepreneurial spirit and expectation for excellence. We encourage team members to be professional, flexible, dynamic, team players, who have a self-starting attitude and respect for all employees in the workplace. While working within clear lines of authority, MSIFN requires someone who can bring out the best in those who surround them. We are a busy First Nation, with many capital projects and opportunities ahead.  The community and workplace are led by an elected Council of 3 (a Chief and two Councillors) and a Senior Management Team led by the First Nation Manager and including Managers from Operations, Finance, Human Resources, and Health and Social Services. We value the hard work of our entire workforce and support them with a culture of collaboration and respect. 

For more information about our vibrant community please visit our homepage by clicking here.   

Make a Difference Within Our Community

Currently, the Mississaugas of Scugog Island First Nation (MSIFN) is looking for an experienced Administrative Assistant Administration Building to join our Human Resources Team in Scugog, ON on a full-time basis. The hours of this role are Monday to Thursday, 8:30 am to 4:30 pm, and Friday 8.30 am to 1:00 pm.  The Administrative Assistant to Human Resources Department is required to be onsite Monday to Friday. 

The Administrative Assistant to the Administration Building (AAAB) provides comprehensive administrative and clerical support to ensure efficient operations of the MSIFN Administration Building. This role will support with day-to-day administrative functions across department within the Administration Building, maintaining organized records, managing correspondence and documentation with accuracy and discretion. The AAAB will maintain a courteous and approachable attitude, exercising sound judgement, and upholding the highest standard of integrity and confidentiality when engaging with community, colleagues and external stakeholders. 

KEY ACTIVITIES:

 DUTIES

• Greet visitors, determine the nature of their visit, and direct them to the appropriate individual or department
• Answer and direct phone calls, take messages and respond to general inquiries.
• Prepare, input, edit and proofread correspondence, invoices, and purchase orders
• Open, sort and distribute incoming mail, both physical and electronic, and coordinate the flow of documents internally and externally
• Schedule and confirm appointments, meetings, conference calls, training sessions and other gatherings; Coordinate logistics such as refreshments, lunches and post-meeting clean-up as required; Prepare related materials including agendas and meetings where required
• Develop and implement office procedures for the Administration reception area, and provide general clerical and administrative support including photocopying, faxing, proofreading, ordering supplies and coordinating travel arrangements as request by Administration Departments
• Establish and maintain both manual and electronic filing systems to ensure accurate organization, accessibility and security of information
• Assist with the collection of data and information to support research activities and the preparation of summary materials, as needed
• Coordinate special events and activities (Annual Staff and Children's Christmas Party, Annual Staff Golf Tournament, etc.)  

MINIMUM QUALIFICATIONS

• One-Year Certificate from Public/Private College or Tech School Office Administration or related field
• 3 years work related experience, 5 years total experience or equivalent training and experience as determined by the hiring committee

SPECIALIZATIOS REQUIRED              

• Valid driver’s license and $1M liability insurance
• CPIC acceptable to position upon conditional offer
• Knowledge and understanding of Indigenous culture, traditions, teachings, community dynamics
• Demonstrated ability to quickly learn and adapt to new technologies for data entry, calendar management, and report creation
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with office equipment and digital filing systems
• Capable of meeting deadlines and ability to manage multiple tasks, prioritize effectively and maintain attention to detail
• Strong verbal and written communication skills, ability to interact professionally with staff, leadership and the public
• Collaborative mindset with the ability to work well in a team environment and build positive working relationships; Ability to take direction from multiple people including peers
• Ability to handle sensitive information with integrity and maintain confidentiality at all times
• Resourceful and able to address routine issues independently or escalate appropriately

CONSIDERED AN ASSET

• College Diploma Business/Office Administration, Human Resources, Indigenous Studies

Do you want to make a lasting difference to a vibrant First Nation community? Here’s your chance!

About the Benefits

In recognition of your hard work and dedication, you can look forward to a competitive hourly wage of $32.34/hr. ($58,859/yr. based on a 35-hour workweek) along with the following excellent package:

• Access to the Employee and Family Assistance Program (EFAP) along with health, dental, and vision benefits.
• Short and long-term disability. 
• Employer pension matching scheme of 5%, voluntary contributions can be increased by a further 8%.
• 3 weeks of vacation, which increases to 6 weeks of vacation with your length of service. 
• An additional 2 weeks off from the end of December to the beginning of January for the office holiday shutdown.  (Includes 7 paid days and 3 statutory holidays) 
• 14 statutory holidays throughout the year. 
• Bereavement leave of up to 5 scheduled business days for immediate family and up to 3 days for extended family in the unfortunate event of the death of a family member.
• Access to the Wellness Motivational Benefit, receive payment of up to $500 twice in a lifetime for attempts at Healthy Lifestyle changes. 
• A commitment to a policy of compensation that is internally and externally competitive and equitable. Though no pay progression is automatic, pay progression will be reviewed in line with professional development, previous work experience, seniority, cost of living, and market trends as outlined within the compensation policy.

This is your chance to be part of a dynamic and growing community where you will have the opportunity to implement processes and make your mark for the better of all.   

If you share our values and have the skills necessary to bring success to the role, then we invite you to apply today!

Please note that a Criminal Record Check with a Vulnerable Sector Search (CPIC/VSS) acceptable to the position is required upon conditional offer. Expenses for CPIC/VSS are reimbursed after orientation.